Cover lesson · Geography · Year 7 · Beginner

Cloud storage organisation

DCF: Interacting and collaborating → Storing and sharing

Name: Class: Date:

Cover teacher — you need no subject knowledge

Print: this sheet and the stimulus sheet "Shared area printout: 7B Geography — rivers fieldwork", one of each per pupil. This is a pen-and-paper lesson. No computers are needed at any point — pupils are designing a structure, not clicking through one.

Run: 5 min read the printout and count the problems · 10 min design the folder tree in the frame · 8 min write the naming rule · 17 min work through the decision table, file by file · 7 min write three sharing rules · 3 min swap with a partner: could they find the velocity data in your structure in under ten seconds?

Collect: this sheet. There is no single right answer — the marks are for a structure that is consistent, a naming rule that is actually followed in the decision table, and sensible reasoning about the duplicates.

What you are doing

Class 7B came back from the Afon Teifi at Cenarth and dumped twenty-six files into one shared folder. Nobody can find anything and nobody knows which report is the newest. You are going to design the folder structure and the file-naming rule they should have agreed before the trip, then apply it to their actual files.

Step by step

5 min — Read the printout. In the box below, list the five different kinds of problem you can see (for example "names that say nothing").
10 min — Design the folder tree in the frame. Aim for five or six folders at the top level, and no folder more than three levels deep.
8 min — Write your naming rule as a pattern, then show one example of a real file name that follows it.
17 min — Complete the decision table for the eight files listed. Keep, rename, archive or delete — and give the reason.
7 min — Write three sharing rules for the class area, then answer the partner test at the bottom.

Five kinds of problem in that folder

My folder tree

Indent each level. Put the top folder at the left, its sub-folders one step in, and so on.

My naming rule

The pattern (use words like DATE, TOPIC, TYPE, VERSION)
Which date format, and why that one?
Spaces, hyphens or underscores?
How do I show a version, without ever writing "final"?
One real file name that follows my rule

Decision table

File from the printout	Keep, rename, archive or delete?	New name and folder (or the reason for deleting)
afon teifi data.xlsx
Data2 - Copy.xlsx
Copy of Copy of river photo.JPG
velocity readings FINAL.xlsx
final REPORT final v2 (1).docx
Book1.xlsx
scan0001.pdf
homework.docx

Three sharing rules for the class area

Think about who may view, who may edit, and what happens when somebody wants to get rid of another person's file.

The partner test

Give your sheet to a partner. Ask them: "using only my folder tree and my naming rule, where would you look for the velocity readings from the trip?" Write what they said and whether they were right.

Success criteria

My folder names describe content, not people or dates, and nothing is more than three levels deep.
My naming rule gives one predictable pattern, and every name in my decision table actually follows it.
I used a date format that sorts correctly on its own (year first), and version numbers instead of the word "final".
I identified the true duplicates from the file sizes and said which copy to keep and why.
My sharing rules say who can view and who can edit, and protect other people's work from being deleted.

If you finish early

homework.docx and notes.txt might not belong to this project at all. Write the two-line message you would send the owner before touching either of them.
Your structure has to survive next year's trip to a different river. Change your folder tree so it works for two years of fieldwork without renaming anything.
Three photographs come to 8.6 MB between them. Write a rule about which photographs get kept in the shared area and which stay on the camera, and say why storage limits make that rule necessary.